Registration & Housing

Registration

Pre-registration for the 2012 AAAAI Annual Meeting is now closed. Please register onsite.

To purchase tickets to the The Big Splash ARTrust Event, please go to http://annualmeeting.aaaai.org/attendee/artrust-meeting, or contact Charlotte Surmer at csurmer@aaaai.org or (414) 272-6071.

Important Dates

What your Registration Fee Includes:
-Access to the Exhibit Hall
-Access to more than 350 educational sessions
-Featured Poster Session & Reception
-Poster Hall
-Handouts on flash drive
-Abstracts on flash drive

Registration Fees

* Must attach proof of enrollment at time of registration in order to register at the reduced rate. Fellows-in-Training and Residents must submit a letter signed by their Program Director. Medical Students must submit a copy of their valid student ID. If proof of enrollment does not accompany the registration form, you will not be registered until proof is received.

Discounted Registration Fee for Fellows/Members from Developing Countries
The discount program for members from developing countries offers current AAAAI Fellows and members in countries designated as "low income" or "lower-middle income" by the World Bank (based on gross national income per capita) a 50% discount on registration fees. Your eligibility requirements will be verified before your registration is processed. Developing Country Discount Registration Deadline: February 1, 2012.

Eligibility Requirements:

1. Current AAAAI Fellows and members, paid through December 2011 are eligible for this discounted registration.
2. Only individual delegates who pre-register by February 1, 2012 for the Annual Meeting are eligible for this discount. This discount is not available to groups or individuals who register onsite.
3. The registering delegate must permanently reside in one of these eligible countries:  Afghanistan, Angola, Armenia, Bangladesh, Belize, Benin, Bhutan, Bolivia, Burkina Faso, Burundi, Cambodia, Cameroon, Cape Verde, Central African Republic, Chad, Comoros, Democratic Republic of Congo, Republic of Congo, Côte d'Ivoire, Djibouti, Arab Republic of Egypt, El Salvador, Eritrea, Ethiopia, Fiji, The Gambia, Georgia, Ghana, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, India, Indonesia, Iraq, Kenya, Kiribati, Democratic Republic of Korea, Kosovo, Kyrgyz Republic, Lao People's Democratic Republic, Lesotho, Liberia, Madagascar, Malawi, Mali, Marshall Islands, Mauritania, Federated States of Micronesia, Moldova, Mongolia, Morocco, Mozambique, Myanmar, Nepal, Nicaragua, Niger, Nigeria, Pakistan, Papua New Guinea, Paraguay, Philippines, Rwanda, Samoa, São Tomé and Principe, Senegal, Sierra Leone, Solomon Islands, Somalia, Sri Lanka, Sudan, Swaziland, Syrian Arab Republic, Tajikistan, Tanzania, Timor-Leste, Togo, Tonga, Turkmenistan, Tuvalu, Uganda, Ukraine, Uzbekistan, Vanuatu, Vietnam, West Bank and Gaza, Republic of Yemen, Zambia and Zimbabwe.

Allied Health/In-Training Member Credit
In-training and allied health members of the AAAAI will be given up to a $40 credit to be used towards ticketed sessions. In order to receive this credit, you must be an in-training member or allied health member and you must have registered for ticketed sessions.

Guest Registration
Registered guests and spouses will be admitted to the Hospitality Suite, the Exhibit Hall and the Associates to the AAAAI (Spouses & Friends) activities. The registration fee is $100 for each spouse/guest 18 years or older. No fee is required for guests aged 17 or under. Fee includes membership dues in the Associates and helps fund various Associates programs and activities.

Registration Refund Policy
Registration cancellations and requests for a refund should be submitted in writing to CMR by fax to (415) 216-2553 or email AAAAIreg@cmrus.com prior to the February 13, 2012 deadline. All registration fees, less a $75 administrative charge, will be refunded if a written request is received before the February 15 deadline. After this date, no refunds will be issued.

Housing

Housing Reservations
Because of the popularity of certain properties in the 2012 Annual Meeting hotel block, delegates are encouraged to make their hotel reservations at the earliest possible date. Rooms will be reserved on a strict first-come, first-served basis. All delegate hotel reservations must be made no later than February 1, 2012. After this date, the AAAAI cannot guarantee any delegate a room in any of the designated 2012 Annual Meeting hotels.

Confirmations
If you book your hotel reservation online, you will receive a confirmation via email immediately upon completion. If you submit a housing request form, a confirmation of your hotel reservation will be sent to you by CMR within 24 hours of receipt of your housing form. These confirmations will be issued by CMR and will contain a CMR confirmation number. This is the only confirmation number you will need. Your hotel will not issue a confirmation of your reservation.

Changes and Cancellations
All changes or cancellations to existing delegate hotel reservations must be made no later than February 15, 2012. CMR must be notified of all changes or cancellations to your hotel reservation. Do not contact the AAAAI. Deposits will only be refunded for cancellations made with CMR before February 15. After that date, no changes or cancellations will be accepted and no deposits will be refunded for any delegate reservations.

Deposit
Each delegate hotel reservation must be guaranteed with a first night deposit by credit card (American Express, Discover, MasterCard or VISA) or a check deposit in the amount of $300/room or $500/suite. Checks should be made out to Convention Management Resources in U.S. funds drawn on a U.S. bank and include the ABA encryption code. Credit card information will be forwarded to the hotel for possible deposit pre-charging at their discretion.

Guaranteed Payment Policy
When the hotel reservation is made and confirmed through CMR, the 2012 Annual Meeting hotels may hold delegates individually responsible for all charges that accrue for the use or non-use of that reservation. For this reason, please be sure to have any necessary changes or cancellations to your reservation made by February 15. Delegates who fail to arrive on their scheduled arrival date or depart before their scheduled departure date, may be charged for all nights of their confirmed reservation whether they actually utilized the hotel room or not. Such major credit card companies as VISA and MasterCard will allow hotels to collect charges if they can demonstrate that you were made aware of the policy. In light of this, please be sure your confirmed hotel reservation matches your itinerary.

Hotels

International Groups
CMR Global Group Services offers all-inclusive travel packages for international delegates. Breakfast, taxes, porterage and gratuities are all included. Optional services include ground transportation, restaurant reservations and event tickets. Other benefits include onsite multilingual meeting planners, online group booking, secured payment processing, live technical support and the lowest hotel rates at preferred and guaranteed properties. Please visit www.aaaai-cmrglobalgroupservices.com to make your reservations.

Special Accommodations
Should you require any special accommodations or services in your hotel room, please inform CMR to assure the proper arrangements can be made.

Group Registration & Housing
For more information on Group Registration and housing, please contact the AAAAI Registration & Housing Bureau, Convention Management Resources (CMR) at (415) 979-2277 or AAAAIgroups@cmrus.com.

Last updated: February 16, 2012